Rental Unit Profile

1. The basics

• Property, unit, owner, floor level, and year built.
• Bedrooms, bathrooms, total rooms, and total square feet.

2. Rooms, sizes, and flooring

• Square footage for each bedroom, the living room, kitchen, and each bathroom, plus each bathroom’s layout (tub/shower or shower only).
• Flooring type in the living room, kitchen, bedrooms, and bathrooms.

3. Features and policies

• Pet policy (cats/dogs), entry door locations, and whether deadbolts are on all entries.
• Mailbox key, shared entry key, storage unit, parking, and garage availability.
• Heat and A/C source, sliding glass door, patio/porch/balcony, and laundry setup (in unit, shared, or none).

4. Maintenance and updates

Keep a running log of unit-specific maintenance notes and every remodel or update with its date — this becomes the property’s memory once you or a manager are no longer the one who did the work.

5. Photo shot list

Take these at turnover with lights on, blinds open, and the space clean. The model label shots save hours later when an appliance needs a part.

• Exterior, front entry, living room (two angles), kitchen, dining area, and the hallway to bedrooms.
• Every bedroom, every closet, every bathroom (full view, tub/shower, vanity), and any half bath.
• Laundry area, bonus room, storage, patio or balcony, backyard, and parking or driveway.
• Model label close-ups: fridge, range, dishwasher, A/C unit, furnace, water heater, plus the electrical panel.

Save it right

Save photos to the unit’s folder named by date, like "2026-10 Turnover" — a consistent naming pattern is what makes the archive useful two or three tenants from now.